Knowledgebase:
Manage an email Distribution List in Outlook
Posted by Jorge Rodriguez on June 13, 2022 08:50 AM

1. Open Microsoft Outlook and then open the Address Book.

Ribbon menu in Outlook 2016

Open up Microsoft Outlook and click on the Address Book button to open it.

2. Locate the distribution list by typing the full or partial name of it. Then double click on the DL to open it.

Global Address List
  1. Check that you are using the Global Address List as the Address Book instead of the Offline Global Address List.
  2. Type in the full or partial name of the distribution list you want to modify.
  3. Double click on the DL in the list to open it.

3. Click Modify Members.

DL profile

4. To add a person to the DL, click Add.

DL modification screen

4.1. Type the name of the person you want to add. Then double click on the name to add it to the Add field. Repeat with any additional people you want to add. Then click OK.

Add user screen
  1. Type in the name of the person you want to add.
  2. Double click on the person's name in the list.
  3. The person's name will appear in the Add section at the bottom of the window.
  4. Once you have added all of the names that you wish to add to the DL, click OK.

It is not recommended to add more than about 10 people to a DL at one time.

4.2. Click OK.

group membership save

4.3. Click OK again to save your changes. You're done!

DL profile

5. To remove a person from the DL, click on their name in the Members list and then click Remove.

DL modify screen
  1. Click on the name of the person you want to remove from the DL.
  2. Then click Remove.

5.1. Then click OK.

group change save

Once you have finished removing the names you want taken off of the DL, click OK.

It is not recommended that you remove more than 10 names from the DL at one time.

5.2. Click OK again to save your changes. You're done!

DL profile
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